Using Calendars

The webmail Calendar feature is available to help you track and schedule appointments, meetings, and events. You can maintain several calendars and move events from one calendar to another. You can also share your calendars with others. To begin using the Calendar feature, click the Calendar tab. The Work Week is the default view, your working days and times are displayed in white and your non-working time is displayed in gray.

We have included step-by-step instructions below on tackling the most common webmail Calendar tasks (see them listed directly to the right). Click on a task description (e.g., Creating a Calendar) and it will allow you to jump to specific instructions below. Then, click the browser back button to return to the top of the page.

How to Adjust Your Calendar Default View

The Work Week view is displayed by default. You can change the view that displays when you open your calendar.

Step 1. Go to the Settings > Calendar and Reminders page.

Step 2. Select your desired Start of Week from the drop-down menu.

How to Create a Calendar

One calendar is automatically created for you. You can create additional calendars to keep track of different types of functions. For example, you can create one calendar for work, one for personal appointments, and one for company activities.

Step 1. Click the Calendar tab

Step 4. Select a color for displaying the Calendar’s activities

Step 5. Click Save. The new calendar displays in the Calendar list.

How to Manage Your Availability Status (Free or Busy)

The free/busy feature allows others to see meeting times scheduled on your calendars. The free / busy feature is on by default, but you can turn it off or limit who can see the information.

Step 1. Go to the Settings > Calendar and Reminders page

Step 2. Scroll to the Free Busy Permissions section, select the Permission for option that you want to set for this calendar. If you select "These internal users only:", enter the email address of the internal users in the text field.

Step 3. Click Save

How to Import and Export Your iCalendar

Importing Your iCalendar

You can import iCalendars that are saved in the .ics format. iCalendars are the standard for calendar data exchange over the Internet, and .ics is the standard format for iCalendar information.

Step 1. Under the Calendar tab under My Calendars, right-click on the calendar you want to export to and select Import.

Step 2. Click Choose File to select the .ics file from your computer

Step 3. Once the file has been located, select Open.

Step 4. Click Import. Depending on the size of the .ics file, the import might take a few minutes.

         

Exporting Your iCalendar

You can also export calendars in the .ics format.

Step 1. Under the Calendar tab under My Calendars, right-click on the calendar you want to export to and select Export.

Step 2. Click Export Now. The file will be added to your downloads folder. Appointments are exported in the standard .ics format.

How to Add External Calendars

You can add your external Google or Yahoo CalDAV calendars and your iCalendars subscriptions to your Calendars list. Changes to your external calendar are synced to the CalDAV calendar you added. Please Note: Only CalDAV calendars that have SSL enabled and use port 443 are able to sync calendar events to your account.
 

Step 1. In the Calendar overview pane under Others, click the gear icon then select Subscribe

Step 2. Enter the URL of the calendar then click Continue

Step 4. Enter a name for the calendar and select a color for displaying the Calendar’s activities

Step 5. Click Save

How to Print a Calendar

You can print your calendars in any of the calendar views. You can select a single calendars or multiple calendars to be included in the printed view.

Step 1. Click the more icon  at the top right of the Calendar, then select Print 

Step 2. In the Print calendar dialog box select how the printed copy should be printed

• Select which calendars to print

• Set the date or date range

• Select which view to print
• Set the options based on the view to print


 

Step 3. Click Print. A preview of the view that will be printed is displayed.

How to Delete a Calendar

You can delete any calendar in your Calendars list, except your default calendar. When you delete a calendar, the meetings created from this calendar are not deleted from the calendars of the invited attendees. Before you delete a calendar, you should cancel any invitations that you have sent out.

Step 1. In the Calendars overview pane, right-click on the calendar to be deleted

               

Step 2. Click Yes. The calendar is moved to the Trash folder.